Deposits are 100% refundable if your event is cancelled over 180 days before the event date, 50% refundable if cancelled between 120 & 180 days before the event date, and is not refundable if cancelled less than 120 days before the event date.  *Please give notices in writing, with proof of delivery. (Dates booked within 180 days of event requires full payment)

*All deposits must be paid by cash, local bank cashiers check,

U.S. Postal money order or approved business checks.

With the new “Check 21” policy at banks, please adhere to the following:

Make cashier’s checks or U.S. Postal money orders payable to: “Up Front Event Center.”
Make business checks to: Greg Haage w/memo line, “Up Front Event Center.”

Credit cards, personal checks or Money Gram money orders are not accepted on room rentals.

ADDITIONAL TERMS AND CONDITIONS:

ADVERTISING/PROGRAM POLICY:  All printed materials and/or advertising referring to, or being distributed at, the Up Front Event Center  requires written approval from Up Front Event Center.

APPLICABLE LAW:  Minnesota Law shall govern this contractual agreement.

CREDIT & TERMS:  A 50% deposit, credited towards the total agreement cost, is required with the signed confirmation to hold & secure an event date booked 90 days out. Balance is due the Monday prior to the event. (Dates booked within 180 days of event requires full payment)

DÉCOR, DISPLAYS & ENTERTAINMENT:  Display materials, decorations and entertainment in connection with any function held at Up Front Event Center must be discussed and then approved by, one of our staff.

Directional signs are to be professionally created, and cannot be hand-written. They may be placed on the property two (4) hours prior to event start time, and must be removed after the conclusion of the event.

EQUIPMENT RENTAL: Extra equipment, tents, staging, Audio/visual needs, sound and lights, etc., must be arranged and approved by Up Front Event Center. Other services including, décor, floral, entertainment, photographers and others may be arranged and paid for directly by the Client. 

INDEMNIFICATION INSURANCE: Client shall indemnify and hold harmless Up Front Event Center, from and any and all claims, suits, damages, liabilities, judgments, actions including all attorney fees to defend such actions, for bodily injury, illness, and/or property damage arising from actions and/or omission of or by Up Front Event Center and its assigns, client(s) or its attendees, guests, agents, employees or invitees.

FOOD & BEVERAGE: Food and beverages must be supplied by a licensed Caterer with no exceptions. (State of Minnesota certificate required before event takes place) Client agrees to take full responsibility for any and all issues, related to food & beverages and holds harmless Up Front Event Center. The client will contract with a licensed caterer and use their Caterer’s permit, should any wine or beer be served at their event, according to Minnesota statute 340A.

The police chief, Scott Bechtold, must be notified of the event (763-503-3201) and a copy of the licensed caterer’s permit has to be shown Sharon, the City Clerk at Brooklyn Center City Hall, one week before the event. The client will abide by all necessary criteria and protocol associated with statute 340 A. (Up Front Event Center will provide client with a copy of the law, as well as, licensed caterer’s who can serve alcohol) Again, Client will hold harmless Up Front Event Center. 

LABOR CHARGES: Client agrees to begin the function promptly at the scheduled time and agrees to vacate at the hour indicated in this signed agreement. Client agrees to return facility to “broom clean” status at the conclusion of the event, meaning all food, plates, bottles and cans are put in garbage cans Up Front supplies and then placed in dumpster behind the building. Client further agrees to reimburse Up Front Event Center for personnel and cleaning costs and/or other expenses incurred as a result of Client’s failure to comply.  (Cleaning crews typically are $100 per hour)

RENTAL RATES & TIME:  Rental rates are based on a 2, 4, 6, 8 or 10-hour segments.  Event set up and strike down are billed at the same hourly rate, however, Up Front gives clients 1 hour free, to set up. (All concerts and CD releases are deemed 8 hour bookings, due to typical load in, setup, sound checks, performance, tear down and load out)

SECURITY: Since Up Front Event Center is open to the public, Up Front Event Center reserves the right to require Police—on or off duty—and/or a licensed security company, depending on the number of persons attending the event i.e. (1) security staff per 50 people. A uniformed policeman is recommended for the last two hours. (Generally Midnight to 2 AM for most private party events) Bonded Security is mandatory for events serving alcohol.

SMOKING: Up Front Event Center is a smoke-free facility. 

STORAGE OF MATERIALS:  Up Front Event Center must be advised of and grant prior approval for all shipments and deliveries on the event date. All materials must be removed from Up Front Event Center immediately following the event. Up Front Event Center cannot assume any financial responsibility for damages to, or theft of, equipment, decorations or personal properties.

TAX EXEMPTIONS:  The Minnesota Department of Revenue requires Up Front Event Center to request a “Certificate of Exemption” from the Client if they qualify for tax exemption.  Documentation for tax exemption status is required.

THEFT AND DAMAGES:  Client agrees to be responsible for any damage or theft to the premises, its furniture, fixtures, equipment, or other property by the Client’s guests, invitees and employees or other individuals. (A $200 damage deposit is required for private parties)

TRASH: Again, all trash is to be removed from the facility and placed in dumpster located on the southwest side at the end of the event. Up Front Event Center reserves the right to assess a Dumpster charge for excessive trash removal from the facility.

NON-PROFIT DISCOUNTS: We give a 10% discount on room rentals for churches, ministries and some nonprofits.

Requests: Requests to reserve space for a special event at Up Front Event Center may be accepted up to one year in advance of the event date. Our typical protocol, is to give each client a tour, a brochure and a contract to review, as well as, answer any questions you might have. Up Front Event Center then requires a signed contract and 50% deposit, if date is booked at least (3) months in advance. (Again, dates booked within 180 days of event requires full payment)

Start/End Times: The Up Front Event Center is available for rent typically between 8 AM and 1 AM. (Re: Events going to 2 AM: Music is turned off at 1:30 AM, lights go up, garbage is taken to dumpster in back and people exit by 2 AM)

Available Furniture and Equipment: Up Front Event Center has furniture and equipment including banquet chairs, 60” round tables, 3’ x 6’ and 3’ x 8’ rectangular tables.  Laptops, necessary A/V equipment, projectors and/or additional sound system and lighting  to the in-house production equipment, will be an added expense.

Minimum Rental / Maximum Guest Count: The maximum amount of guests allowed inside the Up Front Event Center is 1800. Guests will be click-counted if the number of estimated guests is near Fire Marshall capacities on any room or near 200 total guests for the appropriate rate structure.

On-Site Event Walkthrough: Once the Letter of Agreement has been signed, Up Front Event Center’s staff will arrange an on-site event walkthrough with the client and any caterer to discuss plans, policies, procedures and any equipment or materials necessary for your event. Outside vendors will also be invited to attend. A final walkthrough is required no later than (1) week prior to the event and must include your outside caterer. All event walkthroughs are scheduled by Up Front Event Center’s staff during weekday business hours and by appointment only. Please consult Up Front Event Center’s staff if more than three event walkthroughs are anticipated.

Potential Extra fees: Rental rates include event space and Up Front Event Center standard staffing. Public safety officers, security, sales staff, floor staff, A/V technicians, sound engineer, lighting tech, janitorial services or coat check staff will be charged as “additional services.” (Client may utilize their own professional staff with prior approval from Up Front) Typically, A/V, sound engineers and light techs are $40 to $50 hourly.

Equipment brought to Up Front Event Center used to heat or cook food must be approved in advance. Sternos are allowed inside the Event Center for warming food only. Propane stoves and ovens and charcoal grills are only allowed in designated Event Center outdoor areas. Any outside caterer must attend a final event walkthrough with Up Front Event Center’s Management and the client at least one week before the event. We will assist with room design and layout diagrams, per event.

The Northwest ballroom is typically laid out for banquets, wedding receptions, private parties and dances with the Northeast ballroom typically being laid out for seminars, speakers, tradeshows and church/ministry meetings. Concert and CD releases include access to sound, stage lighting and A/V equipment, as well as, use of the green room, in the auditorium. Should Up Front Event Center be unavailable, an alternative venue will be suggested, with Up Front negotiating the logistics and fee.

Up Front Event Center reserves the right to control all sound and lighting on its premises. Because we’re a “family-friendly” complex, no inappropriate language, attire or behavior is permitted. Thank you.

(Up Front Event Center, LLC is managed by Up Front Ministries, Inc.)